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Subscribing to Notifications
Notification options allow you to manage notifications that are triggered due to actions performed by you or related to your role. Notifications are sent to the email address associated with your account and are displayed in the Notifications panel on the web Portal home page. The Notifications panel on the home page displays all notifications immediately after the action has occurred.
Subscribing to Notifications
- From the Query Tool Portal, navigate to your Profile page by clicking the Profile tab.
- In your profile, select the Notifications tab.
- Use the drop-down boxes to select the email frequency for each notification listed. See the table below for descriptions of the email frequencies.
Email Frequency | Description |
Immediately | Sends an email immediately after the action has occurred. |
Daily | Batches notification events and sends an email every 24 hours. |
Weekly | Batches notification events and sends an email every 7 days. |
Monthly | Batches notification events and sends an email every 28 days. |
| <Not Selected> | You will not receive notifications for this event |
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- General Notifications: Used to subscribe to notifications for all requests at the level for which you're eligible. You will receive a notification for any request and status which you have permission to view.
My Notifications (Question Engine Only): Used to subscribe to notifications for an individual request on which you are assigned a role (e.g. Response Reviewer). The table below shows the notifications that have both 'General' and 'My' frequency options. Depending on your role, you may not see all of the options described.
Recommended Notifications by Role
Depending on your role(s), it is suggested that you assign a frequency to the notification events outlined below. If you do not assign a frequency, you will not receive any notification for the specified event.
Based on your network setup, your role(s) may have more or less notifications than those listed.
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All Users
Notification Event | Description |
|---|---|
Password Expiration Reminder | Notifies the user that his or her password is about to expire. |
My Profile Updated | Notifies the user that his or her profile has been updated. |
Investigators
| Notification Event | Description |
|---|---|
| Request Status Changed | Notifies an investigator that the status of his or her request has changed to completed, awaiting approval, or rejected. |
DataMart Administrators
Notification Event | Description |
|---|---|
New Request Submitted | Notifies a DataMart Administrator that a new request has been sent to his or her DataMart. |
| Request Metadata Changed | Notifies a DataMart Administrator that a request sent to her/him has had its metadata modified. |
Routing Status Changed | Notifies a DataMart Administrator that the status of a request in his or her DataMart has changed to completed, awaiting approval, re-submitted, or rejected. |
Submitted Request Awaits a Response | Notifies a DataMart Administrator that a request is waiting for a response in his or her DataMart. |
New DataMart Client Version is Available | Notifies a DataMart Administrator that a new DataMart Client version is available on the portal for download and installation. |
DataMart Change | Notifies a DataMart Administrator that a change has been made to his or her DataMart. |
Observers and Enhanced Observers
| Notification | Description |
|---|---|
| New Request Submitted | Notifies an Observer that a new request has been submitted with a project |
| Request Status Changed | Notifies an Observer that the status of a request within a project has changed to completed, awaiting approval, or rejected. |
| Request Metadata Changed | Notifies an Observer that the metadata for a request they can see has been modified. |
Organization Administrators
| Notification | Description |
|---|---|
| Organization Change | Notifies an Organization Administrator that a change has been made to his or her Organization |
| DataMart Change | Notifies an Organization Administrator that a change has been made to his or her DataMart |
Response Reviewer/Group DataMart Administrators
| Notification | Description |
|---|---|
| New Request Submitted | Notifies a Response Reviewer/Group DataMart Administrator that a new request has been sent to his or her group’s DataMarts. |
| Routing Status Changed | Notifies a Response Reviewer/Group DataMart Administrator that the status of a request in his or her group’s DataMart has changed to completed, awaiting approval, re-submitted, or rejected. |
| Request Metadata Changed | Notifies a Response Reviewer/Group DataMart Administrator that a request sent to her/him has had its metadata modified. |
| Submitted Request Awaits a Response | Notifies a Response Reviewer/Group DataMart Administrator that a request is waiting for a response in his or her group’s DataMart. |
| Uploaded Result Needs Approval | Notifies a Group DataMart Administrator that a response from his or her group’s DataMart awaits approval on the portal. |
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