PopMedNet™ Sample Governance Policies

Each network using the PopMedNet™ system can develop and implement its own governance policies. This section provides a set of sample governance policies for illustration purposes. The policies listed below are available for use or customization based on network needs; additional policies can be designed and implemented as required by a network.  

• Representatives from HPHCI and LPP will serve as network administrators.
• New data partners and network users can only be added to the network by the Network Administrator and in accordance with network governance policies.
• Security group-based access control gives network users permission to perform certain functions; network users who have two roles (e.g., Investigator and DataMart Administrator) by adding them to their organization’s security groups for those functions.   These users can use a single account that to perform their duties since they may be a member of multiple groups in PopMedNet™ Release 3.
• Approved partners may view site-specific results, all others will only be able to view aggregated results; network rules will ensure results cannot be disaggregated.
• Data partners will appoint one or more individuals to serve as DataMart Administrators for their sites. DataMart Administrators will be responsible for responding to queries distributed to their DataMart through the network.
• DataMart Administrators will retain full control over access to their data and of the transmission of query results. They will have the ability to accept or reject each query on a case-by-case basis.
• Data partners may use the network to query their own data.
• DataMart Administrators can, at any time, create audit reports of activity related to their DataMart.
• DataMart Administrators will determine their DataMart access settings on the Portal, including contact information, the tables available for querying, and the users/ organizations/groups able to send queries. These settings can be changed at any time.
• System Administrators will not alter any DataMart settings without prior approval of a DataMart Administrator; DataMart Administrators can opt to be alerted via email when any DataMart settings change.
• Query results may not be used in a proposal or in any report without the consent of the Network member organization where the data originated.
• No publication or external report other than use in research proposals is permitted.